How to Create a Sustainable Event with Event Technology

April 18, 2023 Nora Hixson

As society becomes increasingly aware of the impact of human activities on the environment, more and more industries are taking steps to become greener and more sustainable. The life sciences meetings industry in particular is traditionally associated with significant paper waste through binders and paper evaluations as well as carbon emissions through travel. Utilizing an event technology platform for these meetings is an opportunity to negate some of these negative impacts. Event technology can help your life sciences meetings become greener and more sustainable through:

  • Eliminating paper waste from binders and paper evaluations 
  • Sending slides and notes electronically
  • Reducing the carbon footprint caused by travel through virtual and hybrid options


Eliminating paper waste from binders and paper evaluations

One of the most significantly wasteful aspects of a life sciences meeting is the paper waste that comes in the form of binders full of information and paper evaluations that are given to every participant. Utilizing an event technology platform that allows you to store all of the information that is traditionally dispersed through the binder in a single, electronic area enables you to drastically reduce the amount of paper that you use. Additionally, if the event technology has the capability to conduct surveys and polling within the platform, it negates the need for printed paper evaluations and continues to lessen the environmental impact of the meeting. 

Want to learn more about what Array is doing to help life sciences meetings be more sustainable? Read more here!

Sending slides and notes electronically 

In order to further reduce the environmental impact of your life sciences meetings, it’s beneficial to consider the paper waste that comes from participants taking notes with the traditional pen and paper. An event technology platform that enables the attendees to take notes directly within the software on the presented slides and be emailed to them later not only reduces the paper waste of traditional note-taking but also enables the audience to stay engaged with the content and not feel the need to take out their phones to take photos of the slides. Allowing your audience to take notes electronically with the assurance that they will be sent those notes as well as the slides they were on after the meeting encourages both audience engagement and sustainability. 


Reducing the carbon footprint caused by travel through virtual and hybrid options

Many life sciences meetings call for people from all around the world to travel to a single location, adding to the carbon emissions that come from traveling by air or by car. Implementing an event technology platform can enable you to easily pivot some of your meetings to be virtual or hybrid, cutting down on travel costs and efforts. Allowing participants to choose to attend virtually helps with the overall sustainability of your meeting while also adding the flexibility for your participants. 

Learn more about Array's event technology and how we're working to help the life sciences industry become more sustainable.

Event technology is one solution that the life sciences industry can use to create sustainable events and reduce its environmental impact. By eliminating the need for printed materials, conducting evaluations online, sending notes and slides to participants electronically, and providing remote access to meetings, event technology is helping to make life sciences meetings more environmentally friendly while enhancing the attendee experience. As more industries continue to prioritize sustainability, it is clear that event technology will play an important role in making meetings greener and more sustainable.

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